Call For ILGA Members- Proposals & Nominations For ILGA World Conference
Deadline to send proposals and nominations for the next ILGA World conference : September 13, 2010.
Brussels, August 13, 2010
Dear representatives of full member organizations of ILGA With the XXV World conference of ILGA coming up soon in São Paulo, December 6 - 9 2010, now is the time for full member organisations of the association to submit:
proposals (resolutions and amendments to the Constitution and the Standing Orders) they would like to see addressed by the conference,
nominations of people for the positions of co-Secretary General,
nominations of organisations for the Women Secretariat and the Trans Secretariat,
nominations of city/organisations to host the 2012 World Conference.
The ILGA World Conference is the privileged moment where members can have a direct impact on the work of the association, including making amendments to its Constitution and Standing Orders. These two founding documents for ILGA give shape to the democratic structure of the organisation and ensure its legitimacy as the single world federation of groups fighting for equal rights of LGBTI people.
The deadline for full member organisations to present proposals for the conference is set by the Standing Orders at 12 weeks before the conference (Saturday 4 and Sunday 5 December being days dedicated to pre-conferences). This means that the members’ proposals must be received by the ILGA office in Brussels by September 13, 2010.
Proposals and nominations must be sent to proposals2010@ilga.org
The ILGA office will send the received proposals, together with the preliminary agenda, to all members 10 weeks before the conference, that is to say on September 27.
The members of ILGA will then have 4 weeks to react to these proposals and to make proposals to amend them. These amendments will have to be sent to the ILGA office in Brussels 6 weeks before the conference, i.e. by October 25.
The final agenda will be sent by the office in Brussels 3 weeks before the conference, i.e. on November 15.
Please check on www.ilga.org all other relevant deadlines for the submission of scholarship applications, registration forms, strategic plan questionnaires, etc.
We look forward to receiving your proposals and to your participation in the work of our federation,
Regards,
Sebastian Rocca
Executive Director
Background on Resolutions
Resolutions will normally be formulated as a statement leading to a request to somebody to do something. This will be followed by an explanatory note giving the background and reason.
Background on Constitutional Amendments:
The constitution of ILGA stipulates in C11:
An amendment to the Constitution can only be considered at a World Conference if the proposal has been submitted and circulated according to the rules in C7 (which states the deadlines to receive and publish material as indicated above). The World Conference can consider the amendment proposed and any alterations to the amendment, which are not outside the scope of the proposed amendment.
Adoption of changes to the constitution requires a majority of 75% of the votes cast for and against.
It is very important that a proposal to change the constitution or the standing orders is very clear about what should be changed.
The format for such proposals is:
“In the constitution, section X.y change “ xxxx “ to “yyyy”” or
“In the constitution, section X.y delete “ xxxx “ and insert “yyyy”” or
“In the constitution, section X.y delete “ xxxx “ or
“In the constitution, delete section X.y” or
“In the constitution, insert a new section X.y: “yyyy””
Furthermore there should be an explanatory note telling why the proposed amendments are wanted.